Templates can be used in a wide variety of Office Software such as Spreadsheets, Word Documents, Open Office Documents and Spreadsheets, Powerpoint Presentations, Database reports and merge documents such as used in MS Access, and even Online Office tools such as those supplied by Google.

Good templates will have a clear layout and purpose, with features such as charts built in, placeholders for adding your own photos or illustrations, customisable colour scheme and themes and adjustable fonts.

Microsoft Word Templates

Microsoft Word has a number of templates built in already to get you started. There is also the ability to create your own template from scratch. See our section on creating templates for more information. Microsoft also has the Office Templates website where you can download a large range of templates for the most popular document types. Template files for use in Word use the extensions .dot or .dotx (depending on the MS Word version), and .dotm if it is a macro-enabled template.

When a Template is opened in MS Word it creates a new document based on itself, which can then be filled in with individual document information. A typical use might be for a standard letter where fields for the name, address etc are ready to be filled in and the rest of the document is a set text. Invoices also benefit from using templates as they contain a range of formulas to add up amounts, add tax and provide a total.

Microsoft Excel Templates

Microsoft Word has a number of templates built in already to get you started. There is also the ability to create your own template from scratch. See our section on creating templates for more information. Microsoft also has the Office Templates website where you can download a large range of templates for the most popular document types. Template files for use in Word use the extensions .dot or .dotx (depending on the MS Word version), and .dotm if it is a macro-enabled template.

When a Template is opened in MS Word it creates a new document based on itself, which can then be filled in with individual document information. A typical use might be for a standard letter where fields for the name, address etc are ready to be filled in and the rest of the document is a set text. Invoices also benefit from using templates as they contain a range of formulas to add up amounts, add tax and provide a total.

Google Docs Templates

Google Docs has its own Template Gallery where a number of popular templates are available for download. Simply go to the Google Docs Template Gallery and browse the templates. Clicking on a template opens it in Google Docs ready for editing and saving.

There are a number of categories in the Google Docs Template Gallery such as Resumes, Letters, Personal, Work, Sales, Legal, Human Resources, Freelancer Engagement, and Education.

OpenOffice Templates

Microsoft Word has a number of templates built in already to get you started. There is also the ability to create your own template from scratch. See our section on creating templates for more information. Microsoft also has the Office Templates website where you can download a large range of templates for the most popular document types. Template files for use in Word use the extensions .dot or .dotx (depending on the MS Word version), and .dotm if it is a macro-enabled template.

When a Template is opened in MS Word it creates a new document based on itself, which can then be filled in with individual document information. A typical use might be for a standard letter where fields for the name, address etc are ready to be filled in and the rest of the document is a set text. Invoices also benefit from using templates as they contain a range of formulas to add up amounts, add tax and provide a total.

Tips for Downloading Office Templates

  1. Start at the default Templates galleries, such as Office Templates for Microsoft Office products, and OpenOffice Templates for OpenOffice.
  2. Once the most relevant templates have been downloaded rename them to something that will make it obvious what use is intended.
  3. Store downloaded templates in folders that group them by intended use, department or style.
  4. Keep the original downloaded template un-edited, and make a copy that can be changed to reflect the individual use, the company house style, or other changes and additions. This way the original template is still available for reference, or if errors are made in future edits to the template.
  5. Check where the templates are being saved. Word has a default location in which templates are stored, and this can be used as it is, or changed in the personal template location setting in Word preferences.
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